We’re often asked about what resources, tools and vendors we use in our own photo organizing businesses. We plan to continue adding to this list and will also include free tutorials that are useful for photo organizers. We encourage you to build your business one client at a time and invest in tools, products and services as needed for each project. Please do not spend any money on these products unless you feel they will benefit your business and help you become more efficient and profitable.
Disclosure: Some of the links below are affiliate links. There is no additional cost to you and we may earn a commission if you choose to purchase. We only recommend products we use ourselves and believe are helpful for photo organizers.
Free Tools and Tutorials
Epson Perfection V600 ~ reasonably priced flatbed scanner
Epson FastFoto FF-640 ~ well-priced high speed scanner
Kodak PS50 or PS80 scanner ~ thru EZ Photo Scan, a Kodak Alaris Reseller
Flip-Pal Mobile Scanner ~ be sure to buy rechargeable batteries
Portable USB External Hard Drive (EHD) ~ Brands we’ve purchased ourselves include Toshiba and Western Digital
Custom USB Flash Drive ~ great for branding and very useful to deliver slideshow or scans
Digital Photo Frames
We tested Wi-Fi Digital Photo Frames – read our review on these three frames:
Pix-Star 10.4 Inch Wi-Fi Cloud Digital Photo Frame FotoConnect XD
Nixplay Seed 8 inch WiFi Digital Photo Frame
Nixplay Edge 8 inch Wi-Fi Cloud Digital Photo Frame
Client Forms ~ Forms we developed to help us manage our own clients’ information including family events and birthdates plus an inventory form to keep track of what you take offsite and checklists for digital and print organizing.
Studio Scan Forms ~ Scanning may be the first place you start with a client. Be confident in your pricing and create platinum pricing that highlights your premium full service scanning.
Studio Slideshow Forms ~ Slideshows can be a great revenue stream for photo organizers. Use the Price Estimator to be sure you are pricing for profit and including all the costs associated with creating a slideshow.
Studio Album Design Forms ~The guessing game of album pricing is gone with the Album Pricing Estimator calculator which helps you factor in all the key components and provides you with suggested design and album prices.
Most software we use is cross platform meaning there are both Windows and Mac versions as well as iPhone and Android version (unless otherwise noted). It’s a good page to bookmark and refer back to at different stages of your business.
Digital Photo Organizing Software
Photo Mechanic ~ Image browser and workflow accelerator. Perfect tool to bring efficiency into your workflow process and huge timesaver.
PhotoSweeper ~ Fast and powerful duplicate photo cleaner built to help you get rid of duplicate or similar photos on your Mac
Duplicate Cleaner ~ Find and remove duplicate photos on your PC.
Do you have photos on both Mac & Windows computers? If so, we highly recommend Paragon Software which allows you to use the same EHD on both computers.
Paragon software NTFS for Mac is what you want to purchase if you have a Mac and need to read a Windows EHD.
Paragon software HFS for Windows is what you want to purchase if you have Windows and need to read a Mac EHD.
Offsite Computer Backup
Backblaze.com ~ unlimited online backup for your computer. It’s affordable, east to set up and works with Mac or Windows.
Offsite Photo Backup
Dropbox.com ~ An excellent way to transfer documents and photos back and forth with a client. You can also sync smart phones and tablets to automatically backup photos and then move to your hard drive
Flickr.com ~ 1 TB free per client and is a good place to organize, sort and display digital photos